office administration clerk [Canada]

 

• Work Term: Permanent
• Work Language: English
• Hours: 29 to 36 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data
• Train staff
• Plan and control budget and expenditures
• Conduct research
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Review, evaluate and implement new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence

Computer and technology knowledge

• Accounting software
• Quick Books
• MS Office
• Social Media

Area of specialization

• Payroll services

Work conditions and physical capabilities

• Attention to detail
• Large workload

Personal suitability

• Adaptability
• Time management
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Green job

• Involves duties and responsibilities that lead to positive environmental outcomes

Financial benefits

• Gratuities

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