Description
You as an Executive Secretary will be part of Hitachi Energy business based in Dammam, Saudi Arabia. You will be providing high-level administrative support to the General Manager and other senior staff.
Your responsibilities
- Providing high-level administrative support and assistance to the Executive Director and or other assigned leadership staff.
- Performing clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranging travel and accommodation for executives.
- Scheduling and attending meetings on behalf of executives, taking notes, and recording minutes.
- Receiving incoming communication or memos on behalf of senior staff, reviewing contents, determining importance, and summarizing and or distributing contents to appropriate staff.
- Performing office tasks include maintaining records, ordering supplies, and performing basic bookkeeping.
- Performing additional duties as assigned by executives.
- Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Your background
- A bachelor’s degree with relevant degree.
- 2+ years of work experience from a similar industry is preferred.
- Ability to function well in a high-paced and at times stressful environment.
- Knowledge of office administration, clerical procedures, and recordkeeping systems.
- Proficiency with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Proven excellence in time management skills with a proven ability to meet deadlines.
- Excellent organizational skills and attention to detail. Good verbal and written communication skills.
- Proficiency in both spoken & written in English and Arabic language is required.
