QUALIFICATIONS AND NEEDED WORK EXPERIENCE
- Minimimum 2 years relevant experience as an Executive Assistant, Administrative Assistant or in other secretarial position
- Full knowledge of office management systems and procedures
- Good planning and time management skills
- Adept in MS Office
- Ability to multitask and prioritize daily workload
- Good verbal and written communications skills
- Strong Attention to details
- Previous experience in Logistics industry is an advantage
- Knowledge in cargo importation process is an advantage
DUTIES AND RESPONSIBILITIES:
- Provide admin support to the team and department
- Perform data-entry, documentation, printing and filling as required
- Maintain a proper and user-friendly filing and document control system for recording and tracking all documents
- Support peers in daily admin roles and to keep stock stationary supplies for department
- Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services
- Perform some research duties when required
- Produce professional-quality reports, presentations and briefs as required
-Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and keep peice data in order to get the best pricing on supplies and services
- Arrange executive travel, hotel and dining arrangements as needed
- Handle requests, feedback, and queries quickly and professionaly
- Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Primary point of contact between the executives and internal/external clients
- Manage importation activities, coordinate with Shipper and Broker and update importation checklist.
Job Type: Full-time
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Overtime pay
Ability to commute/relocate:
- Taguig City: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Executive Assistant: 1 year (Required)
Language:
- English (Required)
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